Conference rooms are some of the most expensive square footage in an office — they require premium furniture, AV equipment, and occupy space that could otherwise house workstations. Yet studies consistently show that most conference rooms sit empty 50-70% of the time, while teams complain about not being able to find a room when they need one. The issue isn't supply — it's scheduling, room sizing, and meeting culture.

This calculator helps quantify meeting costs in two ways: the direct labor cost (salary hours consumed by meetings) and the facility cost (the space and furniture required to host those meetings). When you see that a weekly all-hands with 30 people costs $2,500 per session in salary alone, the question shifts from "should we buy a bigger conference table?" to "should this meeting exist at all?"

From a furniture planning perspective, the data from this tool can help you right-size your conference room mix. Most companies over-build large conference rooms and under-build small huddle rooms. Research shows that 70% of meetings involve 4 or fewer people. If your floor plan has six 12-person rooms and no 4-person huddle spaces, you have a mismatch.